Summer 2020 Access (Expiring Aug. 1)

Summer Access

Summer 2020 Access (Expiring Aug. 1)

Logistics Support Team Goals for Campus Access

COVID-19 has challenged how we pursue our mission. With a foundation in our core values, we will be innovative and create a positive learning environment. The recommendations provided by the Logistics Support Team aim to be timely, practical, flexible and achievable for the summer to inform planning strategies for fall semester 2020

The recommendations are guided by key organizations and declarations including:

The recommendations will help “Protect our Pride” and keep our Mountain Lion Community safe and still productive. Access will be granted to anyone on campus who feels they absolutely need access to conduct their work. Please read the following documents before returning to campus.

There will be no charge for campus parking, and there will be no shuttles. Those coming to campus must follow guidelines outlined below to follow social distancing, observe reduced building and room capacities and carefully follow health and safety protocols, including new Skillsoft training. The recommendations also balance our need for access with our need to reduce utility costs and as such air conditioning will be reduced or eliminated across campus, with only rare exceptions. The plan is outlined below.

Recommendation Check List

  1. Work remotely when possible. 
  2. There will not be a list of faculty and students approved for campus access; if a faculty member feels they must access campus to perform their work (e.g., teaching or research), they can come to campus. 
  3. Buildings will be open at 7 a.m. and locked at 4 p.m.
  4. Graduate students may have access when necessary. 
  5. Undergraduate research students will be allowed on a case-by-case basis; they will require permission from the Dean. 
  6. Staff will continue to work remotely, unless they are on the Essential and Critical Access list, maintained by HR. 
  7. There will be a new required Return-to-Campus Skillsoft training that you must take before coming to campus. 
  8. Everyone on campus will be required to bring and wear a face covering.
  9. Before coming to campus each day, you will be encouraged to take an anonymous online self-assessment health check.
  10. Everyone is encouraged to reduce their plug-load to reduce utility costs as much as possible. 
  11. There will be new building/room capacity limits, including in lab and studio spaces. Deans will be given a list of recommended capacity so they can manage the spaces to help assure physical distancing guidelines are realistic. 
  12. Air conditioning will be turned off in most buildings on campus to reduce utility costs. Selected buildings will be maintained at 80 degrees. Exceptions are only granted to spaces that will experience catastrophic loss because of high temperatures or extreme temperature fluctuations. Each evening, outside air will be pumped into campus buildings which should help ensure that morning temperatures are cooler. Come to campus in the morning, if possible. 

The Summer Campus "Normal" (Applicable from June 1 to Aug 1)

Remote working will still be the norm

  • Remote teaching and learning over the summer semester, with some rare exceptions.  
  • We are following guidelines by the Safer at Home order for Summer – even if the order is relaxed or expires before August 1, 2020. Our goal is to keep strict plans in place to both ensure the safety and health of our campus community and keep one consistent plan in place for summer. 
  • All Event Services events and meetings on campus are canceled through July 11, 2020. A decision about events from July 11 to August 1 is still pending. 

Air conditioning systems in all campus buildings, with the following exceptions, will be shut off starting on May 18, 2020, through August 1, 2020.

Air conditioning systems will remain on in the following buildings, with modified summer temperature setpoints. Shut down HVAC systems in all buildings, with the following exceptions.

  • Exception buildings: 
    • Centennial Hall
    • Osborne Science and Engineering
    • Engineering and Applied Sciences 
    • Lane Center
    • Ent Center – Selected Areas
    • Library – Selected Areas
  • Buildings granted exceptions and listed above would have temperature setpoints modified to maintain 80 degrees – begin cooling when air temperatures reach 82 degrees. Locations with critical temperature needs will be considered on a case-by-case basis by AVC Marsh to determine creative and suitable solutions that avoid catastrophic loss.  
  • Inject cool outside air into all buildings each evening.
  • Continue to provide power for plug loads in all buildings, with the requirement that Deans and Supervisors work to eliminate as much load as possible – turn off computers, consolidate cold storage where possible, etc. 
  • All buildings will be opened at 7 a.m. and locked at 4 p.m. 

Transportation & Parking

  • No shuttles will run in summer
  • No parking permits will be required in summer

Research Restoration & Campus Access

Applicable to Summer 2020 (From June 1 to August 1, 2020)
 

  • Allow access to campus for graduate students and faculty members who are performing research and/or teaching over the summer.
  • Facilities Services will provide an estimate of allowable occupancy in each existing space, both general fund and auxiliary, with the understanding that Deans and Department Chairs/Directors, through their own investigation, can vet the numbers and suggest an appropriate increase or decrease.  This list will be available by no later than May 25. 
    • Deans will be provided recommended room capacities per cii above. 
    • Access would be limited to not more than 50% of prior COVID19 levels and comply with Safer at Home requirements to include social distancing and limiting capacity to not more than 10 people in a space at once, when necessary. 
    • Deans will determine how best to manage access to building spaces for members of their unit(s) to maintain social distancing and following the recommended room capacitates. 
    • Deans with shared building spaces, will communicate and coordinate together. 
    • Deans will determine if and when it is appropriate to allow a limited number of undergraduate student research assistants access. They may consider unit proposals or proposals on a case by case basis. 
    • Deans will ensure that, if appropriate and if required, a CDHE form is on file for undergraduate and graduate students who access campus who are enrolled for credit in the summer (e.g., independent study or thesis credit). 
  • Allow access to campus for staff, those individuals identified on the staff Essential and Critical Access list. 
    • Access would be limited to not more than 50% of prior COVID19 levels and comply with Safer at Home requirements to include social distancing. 
    • Supervisors, in coordination with their respective Vice Chancellor, will determine how to manage access to buildings for members of their team(s) to maintain social distancing and with not more than 50% on-site at any given time.
    • Supervisors will be provided recommended room capacities per item 2.b.ii
  • Vice Chancellors, Directors, Deans and Chairs will review the access procedures and guidelines on a regular basis for updates, to remove or add personnel requiring access, and to report any significant unit changes to the Recovery/Logistics Team, for awareness, planning and support purposes.

Environmental Health & Safety training, education and campus signage

  • Require Skillsoft training for all researchers, students, faculty and staff before being allowed to return to campus. A Return-to-Campus Skillsoft is in place at CU Denver and UCCS is adopting it. It will be ready to launch May 26. Anyone coming on campus must be prepared to show proof they completed the Skillsoft training. 
  • Encourage a daily home wellness attestation. A 4-item survey, adopted by Stephanie Hanenberg, attests that the person does not have COVID-19 symptoms before coming to campus that day. This is completed at home, is self-reported, and is completed on the honor system. It is an informational tool for use by the test-taker only. See the survey by clicking here. The items are:
    • Are you currently experiencing a fever, cough, shortness of breath or difficulty breathing, or a new loss of smell or taste?
    • Have you had close contact with anyone who is currently ill with the symptoms outlined above?
    • Have you been exposed to anyone with COVID-19 in the past 14 days?
    • Have you tested positive for coronavirus within the past 14 days?
  • The Wellness Center and Human Resources will build a self-reporting tool for those who are positive for COVID-19.
  • Campus signage posted in each building that reinforce protocols and guidelines. 

Physical distancing installations and other return to campus requirements 

  • Install place tape on floors to illustrate social distance requirements.
  • Anyone can put in a work order to request rearrangement of furniture or move tables out of spaces to assist with distancing needs. 
  • Anyone on campus must wear a face covering. They must provide their own.
  • Anyone on campus is encouraged to wipe down their own working/learning space. Cleaning wipes will be supplied (and paid for by the general fund) in selected high traffic areas in the 6 buildings identified in The Summer Campus "Normal" section above.  Deans and supervisors may choose to provide cleaning supplies in other areas and request reimbursement from the general fund. 

Accountability 

The campus community is encouraged to read policy 400-002 on Emergency Management which established parameters on compliance to safety guidelines. 

How the plan will be communicated out

  • Academic Affairs (Deans, AVCs, and Provost) will be briefed to give them as much time as possible to prepare. 
  • The UCCS Communications and Media Relations team will develop and distribute materials to the various campus audiences and community stakeholders to be completed no later than June 1, with ongoing messaging after June 1 as appropriate.
    • Finalize campus signs for Facilities Services to post on campus
    • Update the COVID-19 information page with relevant links and information
    • Email communication to all faculty, staff, students, contractors and parents
    • Campus memo from the Chancellor’s Office to all faculty, staff and students
    • Social media messaging across Facebook, Twitter and Instagram
    • Include plan details in internal campus newsletters
    • Media advisory on operational status changes
    • Update FAQ document used by COVID-19 Call Center team
    • Additional tools and messaging documents not captured in this list may be utilized in order to fully distribute the message to all relevant audiences.
  • Facilities will update their website with cleaning schedule information. 
  • Facilities will post campus signs in appropriate spaces around campus before June 1. 
  • HR and the Wellness center will update their websites with relevant forms and contact information.